TO COUNTRY MANAGER.
Deadline: 15 Aug 2017.
Date posted: 30 Jul 2017.
Location:Dar es Salaam.
JOB SUMMARY
As a Personal Assistant, you will often act as the Country Manager's first point of contact with people from both inside and outside the company.
RESPONSIBILITIES
- Devising and maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation and, occasionally, travelling with the Country Manager to take notes or dictation at meetings or to provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organising and maintaining diaries and making appointments
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Country Manager
- Producing documents, briefing papers, reports and presentations
- Organising and attending meetings and ensuring the manager is well prepared for meetings
- Liaising with clients, suppliers and other staff
QUALIFICATIONS & SKILLS
Diploma/Degree in Business Administration, Secretarial Studies or Management
At least 2 years work experience in the same role
Exceptional written and oral communication skills
The ability to work under pressure and to tight deadlines
Good organisational and time management skills
Excellent word processing and IT skills, including knowledge of a range of software package
Discretion and an understanding of confidentiality issues
Honesty and reliability
Attention to detail
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