Job Description
We are looking for a highly committed, self motivated and hard working person to work as an Intern in office Administrator position to ensure day-to-day administrative and clerical tasks in our company are carried out efficiently.
Main duties
Planning, organizing and coordinating office operations to secure efficiency and compliance to company policies and procedures
Coordinate all front desk activities, reservations and booking services
Organize meetings, conferences and events (internal and external) and taking minutes as required
Maintain office records, oversee a detailed calendar of company events to ensure awareness of upcoming activities, events, and reviews
To establish and maintain good relationships with customers/clients, suppliers, contractors and other company stakeholders.
Manage all logistics, reconciling expenses, handle payments to suppliers or service providers timely, collect and submit various office documents such as cheques and other office documents
Manage all correspondence such as phone calls, e-mail, letters, packages etc.; act as the point of contact for internal and external clients
To support the company in developing project proposals, bids response, presentations, trainings etc
Assist in the preparation and timely submission of regularly scheduled reports
Key Requirements
Holder of certificate or diploma in related field, a degree will be added advantage
Pleasant personality, critical thinking skills, ability to use logic and reasoning to identify alternative solutions, conclusions or approaches to problems.
Strong written and oral communication skills; proficiency in English and Swahili (oral and written)
Ability to work independently and handle highly confidential matters.
Experience in handling complex and multiple project, experience in managing agribusiness projects will be an added advantage.
Qualifications in secretarial studies, with high typing speed will be an advantage
Excellent knowledge of MS Office, Excel applications, and social medias, knowledge in office management software will be added advantage
Interested and qualified applicants are invited to submit their applications through e-mail, temisetanzania2016@gmail.comand copy hertufarms@yahoo.com ; enclosing application letter, detailed curriculum vitae, copies of relevant education and professional qualifications, names of three referees and their contacts. Applications should be sent before 10th October, 2017.
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