Vacancies for the posts of Principal Innovations and Outreach Officer (P3), Senior Administrative Officer (P2) and Senior Qualifications Framework Officer (P2) at IUCEA Secretariat 11, March 2020 Opportunities, Vacancies IUCEA now wishes to recruit staff at the Secretariat for the posts of Principal Innovations and Outreach Officer (P3), Senior Administrative Officer (P2) and Senior Qualifications Framework Officer (P2). Applications are invited from qualified individuals from the EAC Partner States.
1.0 Background Information
The Inter-University Council for East Africa (IUCEA) is a strategic institution of the East African Community (EAC) responsible for coordinating the development of human resources and research in the EAC Higher Education Institutions. The main objectives of IUCEA are to (i) facilitate networking among universities in East Africa, and with universities outside the region; (ii) provide a forum for discussion on a wide range of academic and other matters relating to higher education in East Africa; and (iii) facilitate maintenance of internationally comparable education standards in East Africa so as to promote the region’s global competitiveness in higher education.
In order to fulfill its current mandate and to meet all its objectives and planned activities, IUCEA now wishes to recruit staff at the Secretariat for the posts of Principal Innovations and Outreach Officer (P3), Senior Administrative Officer (P2) and Senior Qualifications Framework Officer (P2). Applications are invited from qualified individuals from the EAC Partner States. Candidates from the Republic of South Sudan are specifically encouraged to apply.
2.0 Description of the Positions;
Senior Administrative Officer
Grade: P2
Job Reports to: Principal Human Resource and
Administration Officer
Job Supervises: General Staff
Job Purpose: The job holder will provide administrative
support to the Principal Human Resource and Administration by coordinating all
matters regarding office administration, procurement, transport,
conferencing/meetings, protocol, security and supervision of general staff.
Duties and Responsibilities
1. Provide cost
effective and efficient administrative services including procurement of goods
and services.
2. Supervise the
preparation of annual procurement plan.
3. Manage transport
issues including planning, allocation, maintenance, insurance, vehicle
registration, controlling and accounting of fuel.
4. Ensuring safety of
staff and assets of IUCEA by ensuring secure working environment
5. Provide protocol
services to visitors and dignitaries visiting IUCEA.
6. Organise official
luncheons, dinners, cocktails and other get together activities of IUCEA
7. Supervise the
management of IUCEA registry.
8. Coordinate logistics
for meetings, travel requests and produce relevant reports and minutes.
9. Liaison with the
ministries in charge of Foreign Affairs of the Partner States in all respect of
immunities, Visas, work permits and privileges of IUCEA staff.
10. Follow up of supply
of goods and services and generate procurement reports.
11. Supervise general
staff.
12. Performing any other
duties that may be assigned by the Principal Human Resource and Administration
from time to time.
Key Performance
Indicators
1. Efficient
administrative system.
2. Safety of IUCEA staff
and assets.
3. Timely acquisition of
office supplies.
4. Timely processing of
work permits, travel requests, report and meeting logistics.
5. Efficient transport
system.
Minimum Job
Requirements
a) Academic
Qualifications
Masters’ degree in
Business Administration (MBA) or Masters’ degree in Public Administration,
International Relations or its equivalent from a recognised university
b) Professional
Qualifications
Certified Public
secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply
Chain Management or its equivalent are an added advantage
c) Work Experience
Minimum eight (8) years,
3 years at senior position in either in public service or a busy private
establishment
d) Key Competencies
S/He Must be able
to provide strategic and team leadership, create a conducive and empowering
work environment which promotes creativity and innovation among staff, coach,
mentor and motivate staff, manage diversity, conflict and change, procurement,
effectively communicate, have presentation, conceptual, analytical, planning,
negotiation, networking, judgment and decision making skills; should also be
computer literate.
3.0 Tenure and Remuneration
As per the EAC Staff Rules and Regulations, the successful applicant for this post shall serve for a five year term renewable once. A comprehensive remuneration package commensurate with the EAC Professional Job Grades and Diplomatic status shall be offered to the suitable candidate. Additional details on these packages may be obtained from the undersigned.
4.0 Age Limit
Applicants should not be more than 55 years as the EAC retirement age is 60 years.
5.0 Notification
The successful candidate shall be notified of his/her appointment by the first week of July 2020 to give him/her enough time to also give notice to his/her employer.
6.0 Submission of Applications
The deadline for submission of applications to the IUCEA Secretariat is 6th April, 2020. Application letters should be accompanied with the following:
Certified copies of the applicant’s degree awards
Up to date and comprehensive Curriculum Vitae
Addresses of three referees, one of which should be of the current immediate supervisor.
Applications marked “APPLICATION FOR THE POST OF …….
Applications shall be sent to the following address:
The Executive Secretary Inter-University Council for East Africa P.O. Box 7110, Kampala, Uganda Tel: +256 414 256 251/2 E-mail: recruit@iucea.org
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