Office Manager
ALMA Par es Salaam
Office Manager
Employment
Announcement
Background:
The African Leaders
Malaria Alliance (ALMA) is a coalition of African Union Heads of State and
Government established to drive accountability and action for results against
malaria, Neglected Tropical Diseases (NTDs), Reproductive, Maternal, Neonatal,
Child, and Adolescent Health (RMNCAH) and nutrition. ALMA’s vision is aligned
with both the African Union Agenda 2063 – “The Africa We Want” which sets the
elimination of malaria as a key goal and the Catalytic Framework to end AIDS,
TB and Eliminate Malaria in Africa by 2030. ALMA works to enhance
accountability for results in the fight against malaria, focusing on the use of
the scorecard accountability and action tracking mechanisms at continental,
regional, national, sub-national and community levels. ALMA also works to
sustain political and leadership commitment, and supports countries to track
progress, identify bottlenecks and take action. ALMA also supports countries in
the establishment of End Malaria Councils and Funds.
ALMA is seeking an
Office Manager for ALMA’s Dar es Salaam headquarters to oversee the smooth
functioning of ALMA’s headquarters. The office manager will supervise and
manage a team of administrators, allocating roles, recruiting and training, and
issuing assignments and projects as well as managing ALMA’s communications from
Headquarters. The office manager will also provide logistical support for the
execution of ALMA events and activities.
Required Qualifications:
We are seeking a
candidate with superb project management and communications skills, a sharp eye
for detail, and an aptitude for problem solving in a timely manner. The
candidate should be based and eligible to work in Dar es Salaam, Tanzania.
The candidate should have:
- At least 5 years experience managing an office,
preferably in Tanzania
- Excellent written and verbal communications and
diplomacy skills with professional proficiency in English. French desired
but not necessary.
- Knowledge of the legal and regulatory landscape in
Tanzania, with the goal of ensuring the office is in compliance with local
laws.
- Experience with project management, managing and
delivering the timely execution of workplans
- Experience with office accounting, quickbooks, and
financial reconciliations preferred
- Experience working with global health development
partners is preferred
- An understanding of the malaria partner landscape is
preferred
- Ability to work both independently and collaboratively
on assignments
- Strong time management, organizational, and
interpersonal skills
- Can-do attitude with the ability to follow direction
- The ability to travel (post-COVID)
Schedule A
Terms of Reference
Dar es Salaam Office
Manager
Duties and Responsibilities
- Run the operations of ALMA Headquarters office in Dar
es Salaam, Tanzania, including
- Manage office finances, including managing payroll and
supervising the office’s administrative staff.
- Complete the office’s operational requirements by
scheduling and assigning tasks to staff and following up on work results.
- Manage ALMA’s communications and engagements with
external stakeholders, including dissemination of letters and other
correspondence, as well as scheduling of meetings, and supporting
logistical coordination of ALMA events.
- Ensure ALMA’s Dar es Salaam Office is in compliance
with latest local laws and in good relations with the Government of
Tanzania.
- Oversee the timely dissemination of the ALMA quarterly
reports, including the ALMA scorecard for accountability and action,
country specific reports, and the summary report.
- Support further institutionalization of Tanzania’s
scorecards for malaria, RMNCAH, and nutrition by working with ALMA’s
technical team to support logistical coordination of workshops and other
scorecard support with the Tanzania’s Ministry of Health. This includes
high level advocacy for the national scorecards and obtaining permissions
from government when necessary.
- Perform any other ALMA functions as assigned by the
Executive Secretary and the Chief Technical Advisor
- Reporting: Consultant will report to ALMA’s Executive
Secretary
Reporting: The Office
Manager will report to ALMA’s Executive Secretary
Benefits: ALMA offers
employees a competitive salary commensurate with experience.
Application Process:
Applicants should
submit a resume or CV and a cover letter to info@alma2030.org no later than March 7th 2021 at 11:59pm
EST. The subject of the email should include the applicant’s name and the
position “Name: Office Manager”.
The deadline for
submitting the application is 07 March 2021
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