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Consultancy HR Capacity AND governance oversight at USAID Global Health Supply Chain Program

February 17, 2021 0

<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s320/USAID-logo-web.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="239" data-original-width="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s0/USAID-logo-web.jpg" /></a></div>  <b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">USAID Global Health Supply Chain ProgramConsultancy HR Capacity AND governance oversightStatement of WorkPurpose: Provide Consultancy services for the supply chain on human resource capacity, Governance, oversight and accountability module of the Zanzibar holistic supply chain reviewPeriod of Performance:	February and March 2021Place of Performance:  Zanzibar and Virtual/desk workBACKGROUNDThe Ministry of Health, Social Welfare, Elderly Gender and Children (MOHSWEGC) Zanzibar embarked on the reform process from the beginning of 1990’s and through these reforms; the ministry became fully fledged in the early 2000’s. The Zanzibar health care delivery system has been divided into tertiary, secondary and primary care services; the primary health care services being spread throughout the islands (Pemba and Unguja)s. The primary health care services have been transferred to President’s Office, Regional Administration, and Local Government Special Department (PORALGSD). The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. Through the Chief Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC is responsible for procurement of commodities in collaboration with the Procurement Unit. The CMS is responsible to store and distribute commodities to all public health facilities. The health procurement and logistics systems are challenged by limited qualified human resources and issues related to contract management including order processing, delivery and payment terms. All these issues impact the efficiency of the health procurement system hence compromising availability of health commodities. In November 2013, the MOHSWEGC conducted a strategic review of the national supply chain for health commodities. The review examined broader systems issues affecting the availability of commodities, the performance of the supply chain, and CMS’s ability to fulfill its responsibilities. Supply chain partners and stakeholders proposed interventions in five key areas: financing, policy, and planning; warehousing, inventory management, and distribution; system design and the LMIS; procurement and the private sector; and human resources. The review recommended CMS transformation; and implementation of the recommendations and resulted to CMS achieving a semi-autonomous status.Some additional and notable benefits of the 2013 review include storage capacity increase, and improved distribution of health commodities. This improved availability and accessibility at all times. The MOHSWGEC has continued to strengthen collaboration between alternative medical practitioners and health institutions in areas of drug monitoring and research. The cold storage system for drugs in Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:The procurement system for health commodities and supplies is still challenged with lengthy procurement processes, poor specifications for some health commodities, inadequate and unpredictable funding for medicines and inadequate infrastructure contributing to shortages of drugsThe increase of demand for health services has led to increase in number of health facilities and hence it is recommended to strengthen security at HFs premises, health commodity monitoring compliance of rational drug use practices by health providersRecent initiatives such as digitization of the Zanzibar health system, decentralization of the health care services and modernization of logistics system requires RGOZ to also ensure that the public health supply chain system is upgraded to meet the new expectationsDespite the positive development of the overall Zanzibar health supply chain performance, there are still areas to improve. Based on Zanzibar Annual performance review reports of 2015/16; Zanzibar had experienced stock outs of essential commodities. There was an increase in the proportion of facilities experiencing stock out of tracer drugs from 37% in 2013/14 to 68% in 2015/16.In addition, according to the performance analysis of the Zanzibar Supply chain action plan 2017/2020, factors such as inadequate funding, poor planning and coordination, inadequate tracking mechanisms and tools, as well as inadequate pharmaceutical human resources at the facility level lead to poor availability of health commodities. Capacity at health facilities to use the Integrated Logistics System (ILS) remains inadequate (knowledge, time, supervision). Overall record keeping (inventory control, prescribing, dispensing) is weak which facilitates leakages of supplies to the private sector. Adherence to good storage practices varies. Therefore, the MOHSWEGC conducts a holistic review of the health supply chain in order to fully address the observed challenges identified in the entire system. In this case the review will assess the current situation, analyse options available to address areas requiring improvement and develop strategies to strengthen the health supply chain. It is expected that the review will lead to improving management of health commodities ensuring 100% stock availability of essential medicines in all primary health facilities in the country.PurposeThe purpose of this scope of work is to review the health supply chain governance, human resources capacity, and leadership and oversight mechanisms. This scope also includes identifying the cadres/professionals involved in executing health supply chain activities over the entire supply chain of health commodities in Zanzibar and identifying optimal staffing for each cadre (Pharmacy, Lab and Diagnostics, biomedical engineering, ICT, procurement, etc.). In addition, the task needs to include assessing the existing structures, roles and responsibilities of different actors in supply chain and identifying how different actors are aligned when it comes to executing supply chain activities, e.g., how does the financing entities contribute in strengthening service delivery. The review must identify HR resources available, capacity gaps and identify key actors who contribute to strengthening HR for supply chain. In addition, the review needs to focus on key contributors to success of the current skills and knowledge. Recommendations of the optimal requirement of human resource at all levels should be presented to the ZHSCR taskforce and the oversight Committee. Objectives<ul style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Establish minimum HR requirements for health supply chain to effectively run data to day health supply chain in Zanzibar public system</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify key HR skills and knowledge priority areas required for a strong health supply chain system </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify bottlenecks and enablers to improving HR capacity, oversight and governance in supply chain</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess the health supply chain stakeholders and their contribution in building capacity of the RGOZ in health commodities management and supply chain</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To conduct option analysis on possible actions to strengthen governance, accountability, HR knowledge and skills for health supply chain in Zanzibar</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To propose strategies and develop action plan to strengthen health supply chain capacity, performance and governance in Zanzibar </li></ul>Specific tasks to be performedIn collaboration with a team of supply chain experts, the consultant is expected to focus on HR capacity, oversight, governance and accountability of the health supply chain in Zanzibar. The consultant is tasked to identify bottlenecks and enablers to improving HR capacity, oversight and governance in supply chain. Key areas of focus will include literature review, data collection, data cleaning and analysis and report preparation and dissemination. The tasks include: <ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Schedule and conduct planning and implementing meetings of the activities that are related to the human resource for execution of health supply chain in Zanzibar</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Documents/literature review (CMS SOPs, SOP Manual for human resources for health, Reports of Previous Reviews, etc.)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Hold meeting with keys stakeholders/groups. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct assessment (Methodology, Data collection tools development, Pre-testing of tools, data collection, data cleaning and analysis. Key areas to include Identify existing documents on human resource for health in Zanzibar that are pertinent to the health supply chain (Costing report of Essential healthcare package,). </li></ol>A. Key areas with HR capacity focus;<ul style="text-align: left;"><li>Presence of HR policies/plans and guideline for health supply chain </li><li>Supply chain skill set and requirements (qualification, cadres, etc)</li><li>Recruitment of Supply chain staff</li><li>Number of staff involved in health supply chain at all levels</li><li>Cadres of staff involved in health supply chain at all levels</li><li>Capacity building strategies for health supply chain workforce</li><li>Internship, In service trainings/ packages available, regular supporting supervision and mentoring</li><li>On job training/certification, CPD, registration and licensing, specialization, research and publications </li><li>Funding/financing for HR on the health supply chain.</li><li>database for supply chain HR</li><li>specific job description at the respective level</li></ul>B. Key areas focusing on supply chain oversight, governance and accountability;<ul style="text-align: left;"><li>Previous assessments and reports done on supply chain oversight, governance and accountability. </li><li>Organogram Structures available in place which determine governance, oversight and accountability in the supply chain management.</li><li>Governance (structure, process and function) and oversight (roles and responsibilities) systems available in place to strengthen supply chain management in Zanzibar and the role played by key players at all levels.</li><li>Key methods used to facilitate governance, oversight and accountability which propel decisions affecting supply chain management systems.</li><li>Review stakeholders currently involved in oversight, governance and accountability.</li><li>Review current coordination (Best practice) and networking (National, international) for all levels of supply chain management.</li><li>Quality management system (QMS) for health supply chain</li></ul>5. From the information gathered, propose different scenarios and options. Options proposed can be analyzed and based on the cost benefit analysis discuss the appropriate modifications to the current systems or propose new policies and their advantages6. Summarize the results of the analyzed options in a formal report.7. Discuss the results with the task force or other identified authorities.  8. Finalize and submit the final formal report to the taskforce and identified authorities.Deliverable/outputs<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Technical report with recommendations on an optimal operating scenario and proposed implementation roadmap to attain an improved and optimized supply chain system </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Analysis of the options available to strengthen HR capacity, oversight, governance and accountability for supply chain </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Final report  of the module in review</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Detailed and costed action plan to implement the recommendations made in the HR review report. </li></ol>5. Qualifications and attributes required:  Applicant for this consultancy should be Tanzanian national or lawful resident/institution who possesses following minimum qualifications and can provide documentation supporting capabilities and experience: 1. Demonstrated technical capabilities.<ul style="text-align: left;"><li>Be a qualified professional or firm with a team comprised of qualified experts with a demonstrated track record in Human resource capacity strategies, oversight and governance of health systems. </li><li>Experience developing policies in Human resource capacity strategies, oversight and governance and have knowledge of Supply chain in Zanzibar. </li><li>Extensive experience of working on Human resource capacity strategies, oversight and governance for health.</li></ul>2. Demonstrated consultancy services.<ul style="text-align: left;"><li>Demonstrated experience leading and supporting similar projects.</li><li>Strong experience managing projects of this scope and size, including meeting deadlines and managing risks. </li><li>Experience in planning and executing communications efforts in support of teams of this scope and size.</li><li>Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed.</li><li>Excellent verbal and written English and Swahili</li><li>An organization with knowledge of Zanzibar supply chain system and that has worked on similar assignment in Zanzibar in recent years.</li><li>A person with at least 10 years’ experience in Human resource capacity strategies, oversight and governance in a resource limited setting.</li><li>A person with at least 10 years’ experience in supply chain of health commodities covering Pharmaceuticals, laboratory commodities and biomedical equipment other technical aspects. </li><li>Experience working in resource limited setting is a plus.</li></ul>Proposal Submission and Timelines<ul style="text-align: left;"><li>All submission have to be sent <b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #2b00fe; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com. </li><li>Please indicate in the subject line <b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;">HR Capacity and Governance oversight module.  </li><li>Bid submission have to be submitted by February 22, 2021 17:00 EAT.</li><li>All cost proposals should be broken down by number daily rate.  </li><li>All travel costs will be covered by the project and therefore does not have to be included in proposal response. </li><li>The work is expected to start once the contract is signed by the contractor.  </li><li>We expect work to commence in February 2021. </li><li>All proposals should be priced/quoted according to days and deliverables. </li><li>All proposals should include references and contacts of institutions for which the bidder performed a similar work. </li><li>Examples of past work are required and should be shown when needed. </li><li>Estimated LOE is 20 days. </li><li>Duration of activity is from February to March 2021</li></ul>Selection Criteria <ul style="text-align: left;"><li>Experience Human resource capacity strategies, oversight and governance including sample of work and organization for which work was performed. </li><li>References checks.</li><li>Quality of proposal</li><li>Pricing </li><li>The lowest price technical acceptable proposal based on the above criteria will be selected. </li></ul>

Consultancy Dar es Salaam Human Resources Consultancy HR Capacity AND governance oversight at USAID Global Health Supply Chain Program

USAID Global Health Supply Chain Program Consultancy HR Capacity AND governance oversight Statement of Work Purpose: Provide Consultancy ...

Consultancy Procurement at USAID Global Health Supply Chain Program

February 17, 2021 0

<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s200/usaidd.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" data-original-height="200" data-original-width="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s0/usaidd.png" /></a></div> USAID Global Health Supply Chain Program<b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; font-family: "Open Sans", sans-serif; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Consultancy Procurement  Statement of WorkPurpose: Provide Consultancy Services For The Procurement, in bound logistics and contract management Module Of The Zanzibar Holistic Supply Chain ReviewProvider(s):TBDPeriod of Performance:	February and March 2021Place of Performance:  Zanzibar and virtual desk workBACKGROUNDThe Ministry of Health, Social Welfare, Elderly Gender and Children (MOHSWEGC) Zanzibar embarked on the reform process from the beginning of 1990’s and through these reforms; the ministry became fully fledged in the early 2000’s. The Zanzibar health care delivery system has been divided into tertiary, secondary and primary care services; the primary health care services being spread throughout the islands (Pemba and Unguja)s. The primary health care services have been transferred to President’s Office, Regional Administration, and Local Government Special Department (PORALGSD). The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. Through the Chief Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC is responsible for procurement of commodities in collaboration with the Procurement Unit. The CMS is responsible to store and distribute commodities to all public health facilities. The health procurement and logistics systems are challenged by limited qualified human resources and issues related to contract management including order processing, delivery and payment terms. All these issues impact the efficiency of the health procurement system hence compromising availability of health commodities. In November 2013, the MOHSWEGC conducted a strategic review of the national supply chain for health commodities. The review examined broader systems issues affecting the availability of commodities, the performance of the supply chain, and CMS’s ability to fulfill its responsibilities. Supply chain partners and stakeholders proposed interventions in five key areas: financing, policy, and planning; warehousing, inventory management, and distribution; system design and the LMIS; procurement and the private sector; and human resources. The review recommended CMS transformation; and implementation of the recommendations and resulted to CMS achieving a semi-autonomous status.Some additional and notable benefits of the 2013 review include storage capacity increase, and improved distribution of health commodities. This improved availability and accessibility at all times. The MOHSWGEC has continued to strengthen collaboration between alternative medical practitioners and health institutions in areas of drug monitoring and research. The cold storage system for drugs in Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The procurement system for health commodities and supplies is still challenged with lengthy procurement processes, poor specifications for some health commodities, inadequate and unpredictable funding for medicines and inadequate infrastructure contributing to shortages of drugs</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The increase of demand for health services has led to increase in number of health facilities and hence it is recommended to strengthen security at HFs premises, health commodity monitoring compliance of rational drug use practices by health providers</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Recent initiatives such as digitization of the Zanzibar health system, decentralization of the health care services and modernization of logistics system requires RGOZ to also ensure that the public health supply chain system is upgraded to meet the new expectations</li></ol>Despite the positive development of the overall Zanzibar health supply chain performance, there are still areas to improve. Based on Zanzibar Annual performance review reports of 2015/16; Zanzibar had experienced stock outs of essential commodities. There was an increase in the proportion of facilities experiencing stock out of tracer drugs from 37% in 2013/14 to 68% in 2015/16.In addition, according to the performance analysis of the Zanzibar Supply chain action plan 2017/2020, factors such as inadequate funding, inadequate quantification skills, poor planning and coordination, inadequate tracking mechanisms and tools, as well as inadequate pharmaceutical human resources at the facility level lead to poor availability of health commodities. Capacity at health facilities to use the Integrated Logistics System (ILS) remains inadequate (knowledge, time, supervision). Overall record keeping (inventory control, prescribing, dispensing) is weak which facilitates leakages of supplies to the private sector. Adherence to good storage practices varies.  Therefore, the MOHSWEGC conducts a holistic review of the health supply chain in order to fully address the observed challenges identified in the entire system. In this case the review will assess the current situation, analyse options available to address areas requiring improvement and develop strategies to strengthen the health supply chain. It is expected that the review will lead to improving management of health commodities ensuring 100% stock availability of essential medicines in all primary health facilities in the country.ScopeBelow eight areas of Supply chain have been identified for the review:<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Products specifications, Selection, and demand planning,</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Costing, funding, and financing strategies </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Procurement and contract management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehousing, storage and spaces management, distribution, and transportation network at CMS</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Inventory management (inventory analysis – SKUs (Stock keeping units), weight/volume, stock location, stock control policies, throughput analysis)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Information management systems </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Human resource capacity for supply chain management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Supply chain oversight, governance, and accountability</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The goal is to have a robust supply chain system that is both flexible and adaptable to frequent changes and evolving demands of the health sector while ensuring that the health commodities reach clients timely, cost effectively and with guaranteed quality.</li></ol>PURPOSE AND OBJECTIVESThe purpose of this scope of work is to analyse gaps in procurement, in/out-bound logistics and contract management of health commodities (essential Medicines, medical and diagnostic equipment/supplies) RGOZ for improving supply chain management of health commodities. Objectives<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify weakness and strength of the procurement, in/out bound logistics and contract management related to health commodities in the public system. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Develop options for effective procurement, in/out bound logistics and contract management of health commodities. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Determine compliance to requirements of the procurement Act, regulations and procedures in contract management and procurement of health commodities. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Determine adherence to procurement plans of health commodities.</li></ol>Specific tasks to be performed.<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">In this review the specific tasks will be carried out to determine/ analysing gaps in procurement and contract management of health commodities. Key steps to perform the tasks include literature review, data collection, data cleaning and analysis and report preparation and dissemination. The tasks include: Conducting preparation and logistics, Conducting the desk review/document review, Contract management assessment report, available procurement contracts, Procurement reports, assessment reports, audit reports, Procurement guidelines and Donation guidelines, National Procurement framework, Inbound and outbound logistics, Adherence to supply plan.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct assessment (Data tools development, Pre-testing of tools, data collection, data cleaning, analysis, and report preparation. Key areas to include: Review the procurement policies, guidelines, manuals for procurement health commodities, Review the contract management policies, guidelines, manuals for procurement of health commodities, Explore whether the procurement conform to already quantified commodities, Review complies to procurement plan, Explore whether procurement mechanisms/methodology utilized in the country (centralized or decentralized across all program commodities, essential medicines and diagnostic commodities, Check whether the Procurement are conducted adhere generic names/INN (International Nonproprietary Names), Check for availability and adherence to procurement plan/cycle. , Check the method used for procurement of health commodities whether Open tender, Restricted tender, Competitive negotiation, Direct procurement, Check whether there are mechanisms to check compliance between what was procured is what was delivered/received, Check for whether the country aligns to the Procurement guidelines and Donation guidelines, Check for availability of contract management and explore possibility for improvement, review coordination mechanism and information sharing between user departments and PDMU of MOHSWEGC,Check for mechanisms/process that ensure that all parties meet their contractual obligations after contract award and during the period of contract administration and implementation for each awarded contract, Contract Management Plan</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct a thorough review of the data, analysis work and report to ensure that it is of high quality before it is shared. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">From the information gathered, propose different scenarios and options. Options proposed can be analysed and based on the cost benefit analysis discuss the appropriate modifications to the current systems or propose new policies and their advantages.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Summarize the results of the analysed options in a formal report.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Discuss the results with the task force or other identified authorities.  </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Finalize and submit the final formal report to the taskforce and identified authorities.</li></ol>Deliverable/outputs<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Technical report with recommendations. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Draft and final review report (including selected options, plans/strategies and cost of implementing the options)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Methodology and tools</li></ol>Qualifications and attributes required:  Applicant for this consultancy should be Tanzanian national or lawful resident/institution who possesses following minimum qualifications and can provide documentation supporting capabilities and experience: Demonstrated technical capabilities.<ul style="text-align: left;"><li>Be a qualified professional or firm with a team comprised of qualified experts with a demonstrated track record in procurement of health commodities supply chain. </li><li>Experience developing procurement and contract management policies and have knowledge of Supply chain in Zanzibar. </li><li>Extensive experience of working on supply chain of health commodities.</li></ul>Demonstrated consultancy services.<ul style="text-align: left;"><li>Demonstrated experience leading and supporting similar projects.</li><li>Strong experience managing projects of this scope and size, including meeting deadlines and managing risks </li><li>Experience in planning and executing communications efforts in support of projects of this scope and size</li><li>Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed</li><li>Excellent verbal and written English and Swahili</li><li>An organization with knowledge of Zanzibar supply chain system and that has worked on similar assignment in Zanzibar in recent years.</li><li>A person with at least 10 years’ experience in Procurement of health commodities (Medicines and Laboratory) including for HIV/AIDS, TB in a resource limited setting.</li><li>A person with at least 10 years’ experience in supply chain of health commodities covering Pharmaceuticals, laboratory commodities and biomedical equipment other technical aspects. Experience working in resource limited setting is a plus.</li></ul>Proposal Submission and Timelines<ul style="text-align: left;"><li>All submission have to be sent to <b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #2b00fe; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com, please indicate in subject line “<b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;">Consultancy Procurement Module”</li><li>Bid submission have to be submitted by February 22, 2021 17:00 EAT.</li><li>All cost proposals should be broken down by daily rate.</li><li>All travel costs will be covered by the project and therefore does not have to be included in proposal response </li><li>The work is expected to start once the contract is signed by the contractor.  </li><li>We expect work to commence in February 2021. </li><li>All proposals should be priced/quoted according to days and deliverables. </li><li>All proposals should include references and contacts of institutions for which the bidder performed a similar work. </li><li>Examples of past work are required and should be shown when needed. </li><li>Estimated LOE is 20 days </li><li>Duration of activity is from February to March 2021</li></ul>Selection Criteria Experience health commodity supply Chain procurement. Documentation of experience including sample of work and organization for which work was performed. References checks.<ul style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Quality of proposal</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Pricing </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The lowest price technical acceptable proposal based on the above criteria will be selected. </li></ul>

Consultancy Dar es Salaam Procurement Coordinator Consultancy Procurement at USAID Global Health Supply Chain Program

USAID Global Health Supply Chain Program Consultancy Procurement Statement of Work Purpose: Provide Consultancy Services For The Procurem...

Consultancy Supply Chain Management Information System

February 17, 2021 0

<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s200/usaidd.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" data-original-height="200" data-original-width="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s0/usaidd.png" /></a></div> <div style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;">USAID Global Health Supply Chain Program</div><div style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;"> </div><div style="background: 0px 0px rgb(255, 255, 255); border: 0px; font-family: "Open Sans", sans-serif; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;">Consultancy Supply Chain Management Information System</div>Statement of WorkPurpose:  Provide consultancy in assessing the supply chain management information system in ZanzibarProvider(s):TBDPeriod of Performance:	February 2021 and March 2021Place of Performance: Zanzibar and virtual/desk workBackgroundThe Ministry of Health, Social Welfare, Elderly Gender and Children (MOHSWEGC) Zanzibar embarked on the reform process from the beginning of 1990’s and through these reforms; the ministry became fully fledged in the early 2000’s. The Zanzibar health care delivery system has been divided into tertiary, secondary and primary care services; the primary health care services being spread throughout the islands (Pemba and Unguja)s. The primary health care services have been transferred to the President's Office, Regional Administration, and Local Government Special Department (PORALGSD). The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. Through the Chief Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC is responsible for procurement of commodities in collaboration with the Procurement Unit. The CMS is responsible for storing and distributing health commodities to all public health facilities. The health procurement and logistics systems are challenged by limited qualified human resources and issues related to contract management including order processing, delivery and payment terms. All these issues impact the efficiency of the health procurement system hence compromising availability of health commodities. In November 2013, the MOHSWEGC conducted a strategic review of the national supply chain for health commodities. The review examined broader systems issues affecting the availability of commodities, the performance of the supply chain, and CMS’s ability to fulfill its responsibilities. Supply chain partners and stakeholders proposed interventions in five key areas: financing, policy, and planning; warehousing, inventory management, and distribution; system design and the LMIS; procurement and the private sector; and human resources. The review recommended CMS transformation; and implementation of the recommendations and resulted in CMS achieving a semi-autonomous status.Some additional and notable benefits of the 2013 review include storage capacity increase, and improved distribution of health commodities. This improved availability and accessibility at all times. The MOHSWGEC has continued to strengthen collaboration between alternative medical practitioners and health institutions in areas of drug monitoring and research. The cold storage system for drugs in Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:The procurement system for health commodities and supplies is still challenged with lengthy procurement processes, poor specifications for some health commodities, inadequate and unpredictable funding for medicines and inadequate infrastructure contributing to shortages of drugsThe increase of demand for health services has led to increase in number of health facilities and hence it is recommended to strengthen security at HFs premises, health commodity monitoring compliance of rational drug use practices by health providersRecent initiatives such as digitization of the Zanzibar health system, decentralization of the health care services and modernization of logistics system requires RGOZ to also ensure that the public health supply chain system is upgraded to meet the new expectationsDespite the positive development of the overall Zanzibar health supply chain performance, there are still areas to improve. Based on Zanzibar Annual performance review reports of 2015/16; Zanzibar had experienced stock outs of essential commodities. There was an increase in the proportion of facilities experiencing stock out of tracer drugs from 37% in 2013/14 to 68% in 2015/16.In addition, according to the performance analysis of the Zanzibar Supply chain action plan 2017/2020, factors such as inadequate funding, poor planning and coordination, inadequate tracking mechanisms and tools, as well as inadequate pharmaceutical human resources at the facility level lead to poor availability of health commodities. Capacity at health facilities to use the Integrated Logistics System (ILS) remains inadequate (knowledge, time, supervision). Overall record keeping (inventory control, prescribing, dispensing) is weak which facilitates leakages of supplies to the private sector. Adherence to good storage practices varies. Therefore, the MOHSWEGC conducts a holistic review of the health supply chain in order to fully address the observed challenges identified in the entire system. In this case the review will assess the current situation, analyse options available to address areas requiring improvement and develop strategies to strengthen the health supply chain. It is expected that the review will lead to improving management of health commodities ensuring 100% stock availability of essential medicines in all primary health facilities in the country..Objectives The purpose of this scope of work is to review Management Information Systems for health commodities in Zanzibar.  The scope will include analyzing different paper based and electronic MIS tools available at different levels, document weaknesses and strengths of the tools and recommend the best options for considerations.The objectives of this STTA are to;<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To determine the gap available in Health information systems </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify/map existing information systems at all levels for both electronic and paper-based systems.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Define best model for logistic information systems. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess Health information systems processes and routes optimization.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To determine the requirements for best technology to be used at CMS and public health Facilities in Zanzibar.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To recommend MIS technologies and opportunities for local solutions customization for supply chain system re-modelling.</li></ol>Key activitiesIn this review the specific tasks will be carried out and the results compared to determine efficient management information systems to improve logistics information systems. Key steps to perform the tasks include literature review, data collection, data cleaning and analysis and report preparation and dissemination. The tasks include:<ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;"> Schedule and conduct planning and implementing meetings of the activities that are related to the management information systems to improve logistics information systems.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Documents/literature review (CMS SoPs, SOP Manual for Logistics Systems, Reports of Previous Reviews, etc)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;"> Conduct assessment (Data tools development, Pre-testing of tools, data collection, data cleaning, analysis and report preparation. Key areas to include, Determine/identify available MIS at all levels of supply chain, Desk review to identify available MIS weaknesses and strength (Digital Health strategy guideline, e-Government, ZFDA, CMS, CPO, Procurement System, Mnazi Mmoja, assessment report of the digital health strategy etc), Identify gaps in the existing MIS (usage, accessibility requirements, coverage, system communications, complexity, hosting, security, human resource capability to manage MIS, QA, licensing, MIS documentation, standards, level of support, etc), Develop option analysis, Determine the paper-based MIS challenges, Establish tentative cost for acquisition, installation and maintenance of MIS (Hardware, Software and technologies), Determine interoperability of MIS, data exchange and reporting, Develop data collection tools, Explore MIS technologies and opportunities of local solutions customization for supply chain re-modelling (Pipeline, Logistic systems, warehouse, procurement, barcode, drones), Review SC data storage space, standards, and backup plans for both central and facility level MIS (CMS, Hospital and primary health care facilities), Identify the MIS support capabilities and structures, Conduct a thorough review of the data, analysis work and report to ensure that it is of high quality before it is shared, From the information gathered, propose different scenarios and options. Options proposed can be analysed and based on the cost benefit analysis discuss the appropriate modifications to the current systems or propose new policies and their advantages, Summarise the results of the analysed options in a formal report, Discuss the results with the task force or other identified authorities, Finalize and submit the final formal report to the taskforce and identified authorities</li></ol>4. Deliverable/outputs<ul style="text-align: left;"><li>Technical report with recommendations. </li><li>Draft and final review report (including selected options, plans/strategies and cost of implementing the options)</li><li>Methodology and tools</li></ul>5. Qualifications and attributes required:  Applicant for this consultancy should be Tanzanian national or lawful resident/institution who possesses following minimum qualifications and can provide documentation supporting capabilities and experience: Demonstrated technical capabilities.<ul style="text-align: left;"><li>Be a qualified professional or firm with a team comprised of qualified experts with a demonstrated track record in Management information systems</li><li>Experience developing policies in Management information systems and have knowledge of Supply chain in Zanzibar. </li><li>Extensive experience of working on Management information systems.</li><li>Expertise in conducting MIS assessments.</li><li>Knowledge and understanding of Zanzibar health systems and/or that has worked on similar assignment in other Sub-Saharan countries in recent years.</li><li>Strength and depth in - MIS analyst, MIS policies and regulations</li><li>Experience in e-Health strategies</li></ul>Demonstrated consultancy services.<ul style="text-align: left;"><li>Demonstrated experience leading and supporting similar projects.</li><li>Strong experience managing projects of this scope and size, including meeting deadlines and managing risks. </li><li>Experience in planning and executing communications efforts in support of teams of this scope and size.</li><li>Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed.</li><li>Excellent verbal and written English and Swahili</li><li>An organization with knowledge of Zanzibar supply chain system and that has worked on similar assignment in Zanzibar in recent years.</li><li>A person with at least 10 years’ experience in Management information systems of health commodities (Medicines and Laboratory) including for HIV/AIDS, TB in a resource limited setting.</li><li>A person with at least 10 years’ experience in supply chain of health commodities covering Pharmaceuticals, laboratory commodities and biomedical equipment other technical aspects. </li><li>Experience working in resource limited setting is a plus.</li></ul><div style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><div style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">6. Proposal Submission and Timelines</div></div><ul style="text-align: left;"><li> All submission have to be sent to <span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #2b00fe; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com. Please indicate in the subject heading “<b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;">MIS Module Consultancy Proposal”</li><li>Bid submission have to be submitted by February 22, 2021 17:00 EAT.</li><li>All cost proposals should be broken down by daily rate.  </li><li>All travel costs will be covered by the project and therefore does not have to be included in proposal response</li><li>The work is expected to start once the contract is signed by the contractor.  </li><li>We expect work to commence in February 2021 and last through March 2021. </li><li>All proposals should be priced/quoted according to days and deliverables. </li><li>All proposals should include references and contacts of institutions for which the bidder performed a similar work. </li><li>Examples of past work are required and should be shown when needed. </li><li>Estimated LOE is 20 days </li><li>Duration of activity is from February and March 2021</li></ul>Selection Criteria <ul style="text-align: left;"><li>Experience health commodity supply Chain procurement. Documentation of experience including sample of work and organization for which work was performed. </li></ul>References checks.<ul style="text-align: left;"><li>Quality of proposa</li><li>Pricing </li><li>lowest price technical acceptable proposal based on the above criteria will be selected. </li></ul>

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