Consultancy Warehouse and Distribution and Inventory Management at USAID Global Health Supply Chain Program

<p> <a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s320/USAID-logo-web.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" data-original-height="239" data-original-width="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s0/USAID-logo-web.jpg" /></a><br /><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;">USAID Global Health Supply Chain Program</b></p><span style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><div style="background: 0px 0px; border: 0px; color: red; font-weight: bold; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;"><br /></div></span><div style="background: 0px 0px rgb(255, 255, 255); border: 0px; font-family: "Open Sans", sans-serif; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #2b00fe; font-size: large;">Consultancy Warehouse and Distribution and Inventory Management</span></b></span><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Statement of Work</b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Purpose:  Provide consultancy in assessing the warehouse and distribution and Inventory Management of health commodities in Zanzibar </p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Provider(s): TBD</p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Period of Performance:<span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline; white-space: pre;"> </span>February, March, and April 2021</p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Place of Performance:   Virtual STTA</p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">1. Background</b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The Ministry of Health Social Welfare, Gender Elderly and Children (MOHSWGEC) in Zanzibar embarked on the reform process from the beginning of 1990’s and this became fully fledged in the early 2000’s. The Geographical health infrastructure in Zanzibar has been distributed into primary, secondary and tertiary levels of health care services. The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. </p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The health supply chain in Zanzibar spans from the Central level (MOHSWGEC, Programs, CMS) to the downstream (Hospitals, PHCU+ and PHCU) over which execution of supply chain activities demands the presence of a well-trained workforce. Central Medical Stores (CMS) is responsible for procurement of commodities in collaboration with the Procurement Unit of the MOHSWGEC. The CMS is also responsible to store and distribute commodities to all public health facilities. Over time there have been efforts to improve inventory management and warehouse infrastructure at CMS, these includes the establishment of the current WIB at Unguja and building of the new warehouse in Pemba including strengthening the cold storage system. Efforts have also included implementation various logistics systems such as the of the Zanzibar Integrated Logistics System (ZILS), TB and Leprosy medicines logistics system, and the Laboratory logistics system.</p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Based on its role, CMS is a key player in the health supply chain in Zanzibar. CMS delivers medicines, medical supplies and laboratory reagents direct to about 167 health facilities. Orders from health facilities are made electronically to CMS using the eLMIS. CMS uses mSupply as a program to run its business operations.  </p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Whilst a lot has been achieved to date to improve warehouse and distribution, there are still a lot to unveil and provide the relevant recommendations and improvement support to ensure that there is adequate warehousing and distribution and inventory management of health commodities in Zanzibar. </p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The MOHSWGEC is currently undertaking a holistic review of the health supply chain in Zanzibar in order to identify and address challenges in entire system as part of strategies to improve management of health commodities and ensuring 100% stock availability of essential medicines in all health facilities in the country. The scope of the review includes assessing and providing recommendation on the warehousing practices and infrastructure at both central (CMS) and health facilities. It also includes assessing the current health commodities distribution process and recommend the needed improvements for gaining efficiencies. In building up recommendations for warehouse and distribution improvement in addition to the assessment observations there will be a need to incorporate findings and recommendations from other modules like, human resource, procurement and financing and costing. </p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Objectives</b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The objectives of this STTA are to;</p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess warehouse conditions, operations and practices at both CMS and health facilities </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess the health commodities distribution process and routes</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess the current warehouse storage capacity, identify gaps and determine investments needed over next five years (2025)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess inventory policies at all levels of the health supply chain in Zanzibar</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To recommend ways to make warehousing and distribution of health commodities in Zanzibar efficient</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To recommend on the requirements of good warehouse management practices that need to be reflected in the electronic warehouse management and business handling system at CMS</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Recommend of measures for efficient record keeping, ordering and reporting of health commodities</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Recommend on optimum inventory control policies at all levels </li></ul><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">2. Activities </b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct virtual meeting with team members of the warehouse and distribution and inventory management modules to understand the scope of work and the laid plans of activities under modules</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct desk review of reports on previous work on warehouse and distribution in Zanzibar that will have inputs to this scope</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Develop/Review tools for the assessment focusing on but not limited to the following key aspects; </li></ul><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>A: Warehouse management and distribution</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="color: #161619; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Utilization of current warehouse space at CMS and other warehouses where health commodities are stored in relation to current health commodities inventory policies and their pipeline. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse SOPs</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse equipment</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Distribution between CMS and Zonal warehouses</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">CMS operations (receiving, put away, order processing, dispatch, warehouses management and fleet management)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Fleet capacity </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Fleet management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Barcode functionality at CMS. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Routes of distribution of health commodities </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Storage space and condition at facility level  </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Electronic warehouse management and business handling system at CMS</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Human Resource capacity at CMS</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Determine future storage requirements on people, process and tool for the next five years  </li></ol><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u> B: Inventory Management</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="color: #161619; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Inventory policies for all systems at all levels</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Actual implementation of the inventory policies at all levels</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Types of Logistics data collected and reported in each logistics system</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Logistics systems in operation for various commodities Suppliers of health commodities to health facilities</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Coordination and traceability of suppliers of health commodities to health facilities</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Review periods (Procurement process & Facility) </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">lead time (Procurement and distribution to health facilities)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Tools used for ordering at all levels </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Distribution schedules</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Distribution of commodities for campaigns</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Availability and use of SOPs at CMS and other levels</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Availability of health commodities</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Health supply chain key performance indicators used in inventory management</li></ol><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct a virtual training to the modular teams (Warehouse and distribution and Inventory management) and other selected staff on how to use the assessment tools </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Monitor and provide a remote support to the modular teams who will be conducting the assessment </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Receive and review the data collected by the modular teams and communicate with the team as needed  </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct analysis of the data gathered</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Review and or suggest warehouse performance indicators </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Write a technical report highlighting the key observations and recommendations on; </li></ul><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><br /></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>A: Warehouse and distribution</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="color: #161619; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">New warehouses sizes, location and any modifications on the existing warehouse sizes in relation to; Anticipated product packaging change from bottles ,Any anticipated increase in funding availability ((Input provided by Cost and Financing Module), Anticipated establishment of new facilities</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse SOPs</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse equipment demand</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Vehicles demand</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Fleet management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Optimization of distribution networks</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Optimization of the cost of handling of health commodities at CMS (Utilities and, human resource)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse performance framework. </li></ol><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>B: Inventory Management</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="color: #161619; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Revised stock control policies and ordering or procurement approaches of health commodities from various sources throughout logistics network</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Revised logistics data capturing and reporting tools  </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">How data increased visibility at all levels can be achieved</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The need for integration of health commodities in one logistics system</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Present the observations and findings to the ZHSCR taskforce</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Submit final technical report incorporating comments and feedback from the ZHSCR taskforce</li></ol><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>4. Deliverables with timelines</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="color: #161619; font-size: 14px; text-align: left;"><li><span style="background-color: initial;">Assessment tools </span></li><li><span style="background-color: initial;">Technical report outlining activities accomplished, findings and the required recommendations </span></li></ul><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>5. Proposal Submission and Timelines</u></b></p><p style="background: 0px 0px; border: 0px; color: #161619; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="color: #161619; font-size: 14px; text-align: left;"><li><span style="background-color: initial;">All submission have to be sent to</span><span style="background-color: initial;"> </span><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background: 0px 0px; border: 0px; color: #2b00fe; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com</span></b><span style="background-color: initial;">. Please indicate in subject line “</span><span style="background: 0px 0px; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehouse and Distribution and Inventory Management Module</b></span><span style="background-color: initial;">”</span></li><li><span style="background-color: initial;">Bid submission have to be submitted by February 22, 2021 17:00 EAT.</span></li><li><span style="background-color: initial;">All cost proposals should be broken down by daily rate </span></li><li><span style="background-color: initial;">The work is expected to start once the contract is signed by the contractor.  </span></li><li><span style="background-color: initial;">We expect work to commence in February 2021. </span></li><li><span style="background-color: initial;">All proposals should be priced/quoted according to days and deliverables. </span></li><li><span style="background-color: initial;">All proposals should include references and contacts of institutions for which the bidder performed a similar work. </span></li><li><span style="background-color: initial;">Examples of past work are required and should be shown when needed. </span></li><li><span style="background-color: initial;">Duration of activity is from February to April 2021</span></li></ul></div>

Consultancy Dar es Salaam Purchasing Senior / Management Consultancy Warehouse and Distribution and Inventory Management at USAID Global Health Supply Chain Program

  USAID Global Health Supply Chain Program Consultancy Warehouse and Distribution and Inventory Management Statement of Work Purpose:  Provi...

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Consultancy HR Capacity AND governance oversight at USAID Global Health Supply Chain Program

<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s320/USAID-logo-web.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" data-original-height="239" data-original-width="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiWiNgfR_gEjMLxNGpI3AS1owlEKI6P-V5Xat0olGTtymY3n4b87hv6WvSqjcxHDGTg5zXHJ69tJDsE04lTtsrCF0WwqWoxYlbudpTjepvRP3TQ3ptG-glbw7SXBqsxjcbWXGaZUjokTxo/s0/USAID-logo-web.jpg" /></a></div><br /><p><br /></p><p> <b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">USAID Global Health Supply Chain Program</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; font-family: "Open Sans", sans-serif; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #2b00fe; font-size: large;">Consultancy HR Capacity AND governance oversight</span></span></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Statement of Work</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Purpose: </b>Provide Consultancy services for the supply chain on human resource capacity, Governance, oversight and accountability module of the Zanzibar holistic supply chain review</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Period of Performance:</b><span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline; white-space: pre;"> </span>February and March 2021</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Place of Performance:</b>  Zanzibar and Virtual/desk work</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">BACKGROUND</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The Ministry of Health, Social Welfare, Elderly Gender and Children (MOHSWEGC) Zanzibar embarked on the reform process from the beginning of 1990’s and through these reforms; the ministry became fully fledged in the early 2000’s. The Zanzibar health care delivery system has been divided into tertiary, secondary and primary care services; the primary health care services being spread throughout the islands (Pemba and Unguja)s. The primary health care services have been transferred to President’s Office, Regional Administration, and Local Government Special Department (PORALGSD). The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Through the Chief Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC is responsible for procurement of commodities in collaboration with the Procurement Unit. The CMS is responsible to store and distribute commodities to all public health facilities. The health procurement and logistics systems are challenged by limited qualified human resources and issues related to contract management including order processing, delivery and payment terms. All these issues impact the efficiency of the health procurement system hence compromising availability of health commodities. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">In November 2013, the MOHSWEGC conducted a strategic review of the national supply chain for health commodities. The review examined broader systems issues affecting the availability of commodities, the performance of the supply chain, and CMS’s ability to fulfill its responsibilities. Supply chain partners and stakeholders proposed interventions in five key areas: financing, policy, and planning; warehousing, inventory management, and distribution; system design and the LMIS; procurement and the private sector; and human resources. The review recommended CMS transformation; and implementation of the recommendations and resulted to CMS achieving a semi-autonomous status.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Some additional and notable benefits of the 2013 review include storage capacity increase, and improved distribution of health commodities. This improved availability and accessibility at all times. The MOHSWGEC has continued to strengthen collaboration between alternative medical practitioners and health institutions in areas of drug monitoring and research. The cold storage system for drugs in Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The procurement system for health commodities and supplies is still challenged with lengthy procurement processes, poor specifications for some health commodities, inadequate and unpredictable funding for medicines and inadequate infrastructure contributing to shortages of drugs</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The increase of demand for health services has led to increase in number of health facilities and hence it is recommended to strengthen security at HFs premises, health commodity monitoring compliance of rational drug use practices by health providers</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Recent initiatives such as digitization of the Zanzibar health system, decentralization of the health care services and modernization of logistics system requires RGOZ to also ensure that the public health supply chain system is upgraded to meet the new expectations</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Despite the positive development of the overall Zanzibar health supply chain performance, there are still areas to improve. Based on Zanzibar Annual performance review reports of 2015/16; Zanzibar had experienced stock outs of essential commodities. There was an increase in the proportion of facilities experiencing stock out of tracer drugs from 37% in 2013/14 to 68% in 2015/16.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">In addition, according to the performance analysis of the Zanzibar Supply chain action plan 2017/2020, factors such as inadequate funding, poor planning and coordination, inadequate tracking mechanisms and tools, as well as inadequate pharmaceutical human resources at the facility level lead to poor availability of health commodities. Capacity at health facilities to use the Integrated Logistics System (ILS) remains inadequate (knowledge, time, supervision). Overall record keeping (inventory control, prescribing, dispensing) is weak which facilitates leakages of supplies to the private sector. Adherence to good storage practices varies. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Therefore, the MOHSWEGC conducts a holistic review of the health supply chain in order to fully address the observed challenges identified in the entire system. In this case the review will assess the current situation, analyse options available to address areas requiring improvement and develop strategies to strengthen the health supply chain. It is expected that the review will lead to improving management of health commodities ensuring 100% stock availability of essential medicines in all primary health facilities in the country.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Purpose</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The purpose of this scope of work is to review the health supply chain governance, human resources capacity, and leadership and oversight mechanisms. This scope also includes identifying the cadres/professionals involved in executing health supply chain activities over the entire supply chain of health commodities in Zanzibar and identifying optimal staffing for each cadre (Pharmacy, Lab and Diagnostics, biomedical engineering, ICT, procurement, etc.). In addition, the task needs to include assessing the existing structures, roles and responsibilities of different actors in supply chain and identifying how different actors are aligned when it comes to executing supply chain activities, e.g., how does the financing entities contribute in strengthening service delivery. The review must identify HR resources available, capacity gaps and identify key actors who contribute to strengthening HR for supply chain. In addition, the review needs to focus on key contributors to success of the current skills and knowledge. Recommendations of the optimal requirement of human resource at all levels should be presented to the ZHSCR taskforce and the oversight Committee. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Objectives</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Establish minimum HR requirements for health supply chain to effectively run data to day health supply chain in Zanzibar public system</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify key HR skills and knowledge priority areas required for a strong health supply chain system </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify bottlenecks and enablers to improving HR capacity, oversight and governance in supply chain</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To assess the health supply chain stakeholders and their contribution in building capacity of the RGOZ in health commodities management and supply chain</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To conduct option analysis on possible actions to strengthen governance, accountability, HR knowledge and skills for health supply chain in Zanzibar</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">To propose strategies and develop action plan to strengthen health supply chain capacity, performance and governance in Zanzibar </li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Specific tasks to be performed</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">In collaboration with a team of supply chain experts, the consultant is expected to focus on HR capacity, oversight, governance and accountability of the health supply chain in Zanzibar. The consultant is tasked to identify bottlenecks and enablers to improving HR capacity, oversight and governance in supply chain. Key areas of focus will include literature review, data collection, data cleaning and analysis and report preparation and dissemination. The tasks include: </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Schedule and conduct planning and implementing meetings of the activities that are related to the human resource for execution of health supply chain in Zanzibar</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Documents/literature review (CMS SOPs, SOP Manual for human resources for health, Reports of Previous Reviews, etc.)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Hold meeting with keys stakeholders/groups. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct assessment (Methodology, Data collection tools development, Pre-testing of tools, data collection, data cleaning and analysis. Key areas to include Identify existing documents on human resource for health in Zanzibar that are pertinent to the health supply chain (Costing report of Essential healthcare package,). </li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>A. Key areas with HR capacity focus;</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Presence of HR policies/plans and guideline for health supply chain </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Supply chain skill set and requirements (qualification, cadres, etc)</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Recruitment of Supply chain staff</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Number of staff involved in health supply chain at all levels</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Cadres of staff involved in health supply chain at all levels</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Capacity building strategies for health supply chain workforce</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Internship, In service trainings/ packages available, regular supporting supervision and mentoring</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">On job training/certification, CPD, registration and licensing, specialization, research and publications </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Funding/financing for HR on the health supply chain.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">database for supply chain HR</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">specific job description at the respective level</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>B. Key areas focusing on supply chain oversight, governance and accountability;</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Previous assessments and reports done on supply chain oversight, governance and accountability. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Organogram Structures available in place which determine governance, oversight and accountability in the supply chain management.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Governance (structure, process and function) and oversight (roles and responsibilities) systems available in place to strengthen supply chain management in Zanzibar and the role played by key players at all levels.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Key methods used to facilitate governance, oversight and accountability which propel decisions affecting supply chain management systems.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Review stakeholders currently involved in oversight, governance and accountability.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Review current coordination (Best practice) and networking (National, international) for all levels of supply chain management.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Quality management system (QMS) for health supply chain</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">5. From the information gathered, propose different scenarios and options. Options proposed can be analyzed and based on the cost benefit analysis discuss the appropriate modifications to the current systems or propose new policies and their advantages</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">6. Summarize the results of the analyzed options in a formal report.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">7. Discuss the results with the task force or other identified authorities.  </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">8. Finalize and submit the final formal report to the taskforce and identified authorities.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Deliverable/outputs</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Technical report with recommendations on an optimal operating scenario and proposed implementation roadmap to attain an improved and optimized supply chain system </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Analysis of the options available to strengthen HR capacity, oversight, governance and accountability for supply chain </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Final report  of the module in review</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Detailed and costed action plan to implement the recommendations made in the HR review report. </li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>5. Qualifications and attributes required:  </u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Applicant for this consultancy should be Tanzanian national or lawful resident/institution who possesses following minimum qualifications and can provide documentation supporting capabilities and experience: </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>1. Demonstrated technical capabilities.</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Be a qualified professional or firm with a team comprised of qualified experts with a demonstrated track record in Human resource capacity strategies, oversight and governance of health systems. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience developing policies in Human resource capacity strategies, oversight and governance and have knowledge of Supply chain in Zanzibar. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Extensive experience of working on Human resource capacity strategies, oversight and governance for health.</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>2. Demonstrated consultancy services.</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Demonstrated experience leading and supporting similar projects.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Strong experience managing projects of this scope and size, including meeting deadlines and managing risks. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience in planning and executing communications efforts in support of teams of this scope and size.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Excellent verbal and written English and Swahili</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">An organization with knowledge of Zanzibar supply chain system and that has worked on similar assignment in Zanzibar in recent years.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">A person with at least 10 years’ experience in Human resource capacity strategies, oversight and governance in a resource limited setting.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">A person with at least 10 years’ experience in supply chain of health commodities covering Pharmaceuticals, laboratory commodities and biomedical equipment other technical aspects. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience working in resource limited setting is a plus.</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Proposal Submission and Timelines</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All submission have to be sent</span><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;"> </span><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #2b00fe; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com</span></b><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Please indicate in the subject line</span><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;"> </span><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;">HR Capacity and Governance oversight module</span></b><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">.  </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Bid submission have to be submitted by February 22, 2021 17:00 EAT.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All cost proposals should be broken down by number daily rate.  </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All travel costs will be covered by the project and therefore does not have to be included in proposal response. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">The work is expected to start once the contract is signed by the contractor.  </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">We expect work to commence in February 2021. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All proposals should be priced/quoted according to days and deliverables. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All proposals should include references and contacts of institutions for which the bidder performed a similar work. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Examples of past work are required and should be shown when needed. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Estimated LOE is 20 days. </span></li><li><b style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;"><i>Duration of activity is from February to March 2021</i></b></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Selection Criteria </u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience Human resource capacity strategies, oversight and governance including sample of work and organization for which work was performed. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">References checks.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Quality of proposal</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Pricing </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">The lowest price technical acceptable proposal based on the above criteria will be selected. </span></li></ul>

Consultancy Dar es Salaam Human Resources Consultancy HR Capacity AND governance oversight at USAID Global Health Supply Chain Program

  USAID Global Health Supply Chain Program Consultancy HR Capacity AND governance oversight Statement of Work Purpose:  Provide Consultancy ...

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Consultancy Procurement at USAID Global Health Supply Chain Program

<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s200/usaidd.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em; text-align: center;"><img border="0" data-original-height="200" data-original-width="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEg1BrHxLUaQhO0cs5HnnRbWWsbq21dsyBzc6K22zCmrQqfBntcGhbD3EnRH0SDekKEK9jiVpbCo0LIZnOUt60KQaioRkaVEU3vkXR9-m1Viw9d8owi38mJzoY8bMI6Sbkb34hr4P1utj4E/s0/usaidd.png" /></a></div><p> </p><p><b style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">USAID Global Health Supply Chain Program</b></p><p><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; font-family: "Open Sans", sans-serif; outline: 0px; padding: 0px; text-align: center; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #2b00fe; font-size: x-large;">Consultancy Procurement </span></span></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #2b00fe;"><br /></span></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="color: #2b00fe;">Statement of Work</span></span></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Purpose: Provide Consultancy Services For The Procurement, in bound logistics and contract management Module Of The Zanzibar Holistic Supply Chain Review</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Provider(s)</b>:TBD</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Period of Performanc</b>e:<span style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline; white-space: pre;"> </span>February and March 2021</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Place of Performance</b>:  Zanzibar and virtual desk work</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>BACKGROUND</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The Ministry of Health, Social Welfare, Elderly Gender and Children (MOHSWEGC) Zanzibar embarked on the reform process from the beginning of 1990’s and through these reforms; the ministry became fully fledged in the early 2000’s. The Zanzibar health care delivery system has been divided into tertiary, secondary and primary care services; the primary health care services being spread throughout the islands (Pemba and Unguja)s. The primary health care services have been transferred to President’s Office, Regional Administration, and Local Government Special Department (PORALGSD). The distribution allows good access to primary services to 95% of the population living within or less than 5km to the nearest public health facility. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Through the Chief Pharmacist Office (CPO) and the Central Medical Stores (CMS); MOHSWGEC is responsible for procurement of commodities in collaboration with the Procurement Unit. The CMS is responsible to store and distribute commodities to all public health facilities. The health procurement and logistics systems are challenged by limited qualified human resources and issues related to contract management including order processing, delivery and payment terms. All these issues impact the efficiency of the health procurement system hence compromising availability of health commodities. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">In November 2013, the MOHSWEGC conducted a strategic review of the national supply chain for health commodities. The review examined broader systems issues affecting the availability of commodities, the performance of the supply chain, and CMS’s ability to fulfill its responsibilities. Supply chain partners and stakeholders proposed interventions in five key areas: financing, policy, and planning; warehousing, inventory management, and distribution; system design and the LMIS; procurement and the private sector; and human resources. The review recommended CMS transformation; and implementation of the recommendations and resulted to CMS achieving a semi-autonomous status.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Some additional and notable benefits of the 2013 review include storage capacity increase, and improved distribution of health commodities. This improved availability and accessibility at all times. The MOHSWGEC has continued to strengthen collaboration between alternative medical practitioners and health institutions in areas of drug monitoring and research. The cold storage system for drugs in Unguja and Pemba was also strengthened. Whilst a lot has been achieved to date, there are still some gaps that require immediate attention as noted below:</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The procurement system for health commodities and supplies is still challenged with lengthy procurement processes, poor specifications for some health commodities, inadequate and unpredictable funding for medicines and inadequate infrastructure contributing to shortages of drugs</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The increase of demand for health services has led to increase in number of health facilities and hence it is recommended to strengthen security at HFs premises, health commodity monitoring compliance of rational drug use practices by health providers</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Recent initiatives such as digitization of the Zanzibar health system, decentralization of the health care services and modernization of logistics system requires RGOZ to also ensure that the public health supply chain system is upgraded to meet the new expectations</li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Despite the positive development of the overall Zanzibar health supply chain performance, there are still areas to improve. Based on Zanzibar Annual performance review reports of 2015/16; Zanzibar had experienced stock outs of essential commodities. There was an increase in the proportion of facilities experiencing stock out of tracer drugs from 37% in 2013/14 to 68% in 2015/16.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">In addition, according to the performance analysis of the Zanzibar Supply chain action plan 2017/2020, factors such as inadequate funding, inadequate quantification skills, poor planning and coordination, inadequate tracking mechanisms and tools, as well as inadequate pharmaceutical human resources at the facility level lead to poor availability of health commodities. Capacity at health facilities to use the Integrated Logistics System (ILS) remains inadequate (knowledge, time, supervision). Overall record keeping (inventory control, prescribing, dispensing) is weak which facilitates leakages of supplies to the private sector. Adherence to good storage practices varies. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"> </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Therefore, the MOHSWEGC conducts a holistic review of the health supply chain in order to fully address the observed challenges identified in the entire system. In this case the review will assess the current situation, analyse options available to address areas requiring improvement and develop strategies to strengthen the health supply chain. It is expected that the review will lead to improving management of health commodities ensuring 100% stock availability of essential medicines in all primary health facilities in the country.</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Scope</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Below eight areas of Supply chain have been identified for the review:</p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Products specifications, Selection, and demand planning,</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Costing, funding, and financing strategies </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Procurement and contract management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Warehousing, storage and spaces management, distribution, and transportation network at CMS</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Inventory management (inventory analysis – SKUs (Stock keeping units), weight/volume, stock location, stock control policies, throughput analysis)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Information management systems </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Human resource capacity for supply chain management</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Supply chain oversight, governance, and accountability</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The goal is to have a robust supply chain system that is both flexible and adaptable to frequent changes and evolving demands of the health sector while ensuring that the health commodities reach clients timely, cost effectively and with guaranteed quality.</li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">PURPOSE AND OBJECTIVES</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">The purpose of this scope of work is to analyse gaps in procurement, in/out-bound logistics and contract management of health commodities (essential Medicines, medical and diagnostic equipment/supplies) RGOZ for improving supply chain management of health commodities. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Objectives</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Identify weakness and strength of the procurement, in/out bound logistics and contract management related to health commodities in the public system. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Develop options for effective procurement, in/out bound logistics and contract management of health commodities. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Determine compliance to requirements of the procurement Act, regulations and procedures in contract management and procurement of health commodities. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Determine adherence to procurement plans of health commodities.</li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Specific tasks to be performed.</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">In this review the specific tasks will be carried out to determine/ analysing gaps in procurement and contract management of health commodities. Key steps to perform the tasks include literature review, data collection, data cleaning and analysis and report preparation and dissemination. The tasks include: Conducting preparation and logistics, Conducting the desk review/document review, Contract management assessment report, available procurement contracts, Procurement reports, assessment reports, audit reports, Procurement guidelines and Donation guidelines, National Procurement framework, Inbound and outbound logistics, Adherence to supply plan.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct assessment (Data tools development, Pre-testing of tools, data collection, data cleaning, analysis, and report preparation. Key areas to include: Review the procurement policies, guidelines, manuals for procurement health commodities, Review the contract management policies, guidelines, manuals for procurement of health commodities, Explore whether the procurement conform to already quantified commodities, Review complies to procurement plan, Explore whether procurement mechanisms/methodology utilized in the country (centralized or decentralized across all program commodities, essential medicines and diagnostic commodities, Check whether the Procurement are conducted adhere generic names/INN (International Nonproprietary Names), Check for availability and adherence to procurement plan/cycle. , Check the method used for procurement of health commodities whether Open tender, Restricted tender, Competitive negotiation, Direct procurement, Check whether there are mechanisms to check compliance between what was procured is what was delivered/received, Check for whether the country aligns to the Procurement guidelines and Donation guidelines, Check for availability of contract management and explore possibility for improvement, review coordination mechanism and information sharing between user departments and PDMU of MOHSWEGC,Check for mechanisms/process that ensure that all parties meet their contractual obligations after contract award and during the period of contract administration and implementation for each awarded contract, Contract Management Plan</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Conduct a thorough review of the data, analysis work and report to ensure that it is of high quality before it is shared. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">From the information gathered, propose different scenarios and options. Options proposed can be analysed and based on the cost benefit analysis discuss the appropriate modifications to the current systems or propose new policies and their advantages.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Summarize the results of the analysed options in a formal report.</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Discuss the results with the task force or other identified authorities.  </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Finalize and submit the final formal report to the taskforce and identified authorities.</li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Deliverable/outputs</b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ol style="background-color: white; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; padding: 0px 0px 0px 15px;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Technical report with recommendations. </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Draft and final review report (including selected options, plans/strategies and cost of implementing the options)</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Methodology and tools</li></ol><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Qualifications and attributes required:  </u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Applicant for this consultancy should be Tanzanian national or lawful resident/institution who possesses following minimum qualifications and can provide documentation supporting capabilities and experience: </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Demonstrated technical capabilities.</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Be a qualified professional or firm with a team comprised of qualified experts with a demonstrated track record in procurement of health commodities supply chain. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience developing procurement and contract management policies and have knowledge of Supply chain in Zanzibar. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Extensive experience of working on supply chain of health commodities.</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Demonstrated consultancy services.</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Demonstrated experience leading and supporting similar projects.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Strong experience managing projects of this scope and size, including meeting deadlines and managing risks </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Experience in planning and executing communications efforts in support of projects of this scope and size</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Be able to participate and lead both virtual and in-person workshop(s) to review prototype materials, as needed</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Excellent verbal and written English and Swahili</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">An organization with knowledge of Zanzibar supply chain system and that has worked on similar assignment in Zanzibar in recent years.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">A person with at least 10 years’ experience in Procurement of health commodities (Medicines and Laboratory) including for HIV/AIDS, TB in a resource limited setting.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">A person with at least 10 years’ experience in supply chain of health commodities covering Pharmaceuticals, laboratory commodities and biomedical equipment other technical aspects. Experience working in resource limited setting is a plus.</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Proposal Submission and Timelines</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="text-align: left;"><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All submission have to be sent to</span><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;"> </span><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #2b00fe; outline: 0px; padding: 0px; vertical-align: baseline;">ghsc.recruitmenttz@gmail.com</span></b><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">, please indicate in subject line “</span><b style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><span style="background-attachment: initial; background-clip: initial; background-image: initial; background-origin: initial; background-position: 0px 0px; background-repeat: initial; background-size: initial; border: 0px; color: red; outline: 0px; padding: 0px; vertical-align: baseline;">Consultancy Procurement Module</span></b><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">”</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Bid submission have to be submitted by February 22, 2021 17:00 EAT.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All cost proposals should be broken down by daily rate.</span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All travel costs will be covered by the project and therefore does not have to be included in proposal response </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">The work is expected to start once the contract is signed by the contractor.  </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">We expect work to commence in February 2021. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All proposals should be priced/quoted according to days and deliverables. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">All proposals should include references and contacts of institutions for which the bidder performed a similar work. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Examples of past work are required and should be shown when needed. </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Estimated LOE is 20 days </span></li><li><span style="color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px;">Duration of activity is from February to March 2021</span></li></ul><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>Selection Criteria</u> </b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;">Experience health commodity supply Chain procurement. Documentation of experience including sample of work and organization for which work was performed. </p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"><b style="background: 0px 0px; border: 0px; outline: 0px; padding: 0px; vertical-align: baseline;"><u>References checks.</u></b></p><p style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; outline: 0px; padding: 0px; vertical-align: baseline;"></p><ul style="background: 0px 0px rgb(255, 255, 255); border: 0px; color: #161619; font-family: "Open Sans", sans-serif; font-size: 14px; line-height: 1.5; list-style: none; margin: 0px; outline: 0px; padding: 0px 0px 0px 20px; vertical-align: baseline;"><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Quality of proposal</li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">Pricing </li><li style="background: 0px 0px; border: 0px; line-height: 1.5; list-style: none; margin: 5px 0px; outline: 0px; padding: 0px; vertical-align: baseline;">The lowest price technical acceptable proposal based on the above criteria will be selected. </li></ul>

Consultancy Dar es Salaam Procurement Coordinator Consultancy Procurement at USAID Global Health Supply Chain Program

  USAID Global Health Supply Chain Program Consultancy Procurement  Statement of Work Purpose: Provide Consultancy Services For The Procurem...

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